FAQs

How do I get from the airport to the Conference Venue?

Taxi and shuttle buses offer the most convenient transfers between the Airport and Christchurch City . The distance from Christchurch Airport to Christchurch City is an approximate 20 minute drive.
Taxis from the airport cost approximately $45 – $60. The Christchurch Airport is serviced by a number of taxi firms. The taxi rank is conveniently located right outside the terminal building.
To find out more information regarding transport to and from the airport click here.

Where is the Conference Venue?

The conference is being held at the University of Canterbury, in the Jack Mann Auditorium.

Is there a map of Christchurch available to download?

Please click on the links below:
Christchurch City Centre Map

University of Canterbury Map

What will the weather be like in Christchurch?

Summer in New Zealand is moderate to hot, with temperatures hovering around 20-30 degrees celsius. In most places you can wear shorts and a t-shirt or singlet during the day, adding a light jumper at night.

New Zealand weather can change unexpectedly. Be prepared for sudden changes in weather and temperature if you’re going hiking or doing other outdoor activities.

Is there parking available?

There is parking on site at the University of Canterbury.

To park on campus staff and students will need to purchase and display one of the parking permits below. For more details on the permits, including payment options, please see the Parking Permits page.

How do I pay for my accommodation?

If you have booked your accommodation when you registered, your credit card details have been transferred to the hotel you have selected – please confirm this on check in with your hotel.

The hotel will request payment on check out. If you have arrived 24 hours later than your indicated arrival day you may find that you have forfeited your deposit.

If you will not be paying with your own credit card, and need to arrange payment before you arrive in Hobart, the best way is via a credit card authorisation form enabling the hotel to process a third party card.

What is the dress code for the conference?

The RACI  Physchem 2016 Meeting dress code is casual business attire.
Dress throughout the day is smart casual along with the Welcome Reception.

The Conference Dinner is semi-formal, after five wear is appropriate with jacket (tie optional) for men.

Where do I register?

Registration will take place in the Jack Mann Auditorium Foyer.

What time does the Registration Desk open?

Tuesday 2 February  2016 from 7.30am

What is included in my registration?

Full Registration for members, non-members and students includes attendance at all sessions during days of Tuesday 2 to Friday 5 February. Full registration also includes; one set of Conference proceedings, satchel, name badge, lunch, morning and afternoon refreshments and entry to the Welcome Reception, Poster Session & Conference Dinner. You can also purchase additional tickets for the social functions.

Day Registration includes attendance at sessions on the nominated day of attendance, one set of Conference proceedings, satchel, name badge, lunch, morning and afternoon refreshments on the day of attendance. Day registration does not include any of the social program functions. Tickets to attend any of the social functions need to be purchased separately.

 

When and where are the social functions?

Welcome Reception:
Date: Tuesday, 2nd February 2016
Where: Ilam Homestead, 87 Ilam Rd, Christchurch, New Zealand
Time: 6pm-9pm
Dress: Neat Casual

Included in full registrations, additional or day delegate ticket cost $85.00. This is a chance to catch up with colleagues after the fist day of the conference.

Drinks and Canapes provided.

Poster Session:
Date: Wednesday, 3rd February 2016
Where: Jack Mann Auditorium, University of Canterbury
Time: 6pm-9pm
Dress: Neat Casual

Included in full registrations, additional or day delegate ticket cost $85.00. This is a chance to catch up with colleagues,  and view exhibitor stands.

Drinks and Canapes provided.

Conference Dinner
Date: Thursday 4th February 2016
Where: Christ Church Gondola – Bus transfers from University of Canterbury will be provided.
Time: 6pm – 10pm
Dress: Lounge Suit / After Five

Included in full registrations, additional or day delegate ticket cost $130.00. The Conference dinner is the social highlight of the program and should not be missed.

How do I know if I am registered for a social function?

Please check your latest Registration Confirmation email, this will list all bookings.

Can I bring a partner along to the social functions?

Yes you can, for an additional cost. Additional guest tickets can be booked when you register online, or through the Leishman Associates office. Bookings can be made at the conference but will be subject to availability.

Further information can be found here.

How do I gain entry to the conference sessions and social events?

All registered attendees will be provided with a name badge, which will give you access to all events that are included in your registration. Please ensure you check the entitlements page to ensure you are registered to attend the social functions.

Will there be internet available at the conference?

Delegates have access to complimentary WIFI for the duration of the conference within the conference rooms and exhibition area.

The login password for WIFI will be provided to you at registration.

This will also on signage around the venue.
PLEASE NOTE:The Internet is not to be used to view or download any illicit material, including movies, music etc.

What food is included in my registration?

Full Registration: Day Catering, as per the program on Tuesday / Wednesday / Thursday / Friday. All food at each social function is included, if you are attending.

Day Registration: Morning refreshments, lunch and afternoon refreshments is provided only for the day you have registered.

I have special dietary requirements – what do I do?

You must advise the conference managers of any special dietary requirements when you register for the conference. Caterers at each function will be informed of these. During the day there will be a buffet table offering food suitable for dietary requirements. If you are unsure, please don’t hesitate to ask staff at the registration desk.

IMPORTANT – If your dietary request relates to a life threatening allergy, please ensure that you advise the organisers as soon as possible.

How will I know if there have been any changes to the program?

Any changes to the conference program will be announced during housekeeping notices each morning during the first plenary session. You may also check with Leishman Associates staff at the registration desk.

Is there security at the conference?

The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property. Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.

Can I photograph or record the sessions?

Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker.

I am a Speaker, what should I do?

Please bring your PowerPoint presentation on a USB device with you when you arrive at the conference. All speakers should visit the Registration Desk at least four hours prior to their scheduled presentation time to upload their presentation.

Speakers are also requested to assemble in their session room 10 minutes before the commencement of the session if possible, to meet with their session chair and to familiarise themselves with the room and the audio visual equipment. A technician will be present in the room at all times.

There will be facility to test and modify your presentation if required within the Auditorium.

Where is the Speakers Lounge located?

The location of the Speakers Lounge will be released closer to the Conference.

Audio Visual Checklist for Speakers

During the break prior to your session, it is highly recommended that speakers go to your room and introduce themselves to the chairperson of their session, each chairperson will be in their room at least 10 minutes prior to the start of the session.

You can also check that your presentation is working correctly with the AV technician in the room.

I am a Chairperson, what should I do?

Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Leishman Associates.

Will copies of the presentations be available after the conference?

Power points that have been authorised by the presenter will be available on the conference website following the conclusion of the conference. Speakers will be requested to sign a release form. This is not compulsory.

Disclaimer

RACI Physchem 2016 Meeting reserves the right to amend or alter any advertised details relating to dates, program and speakers if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.